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Share Nexiwave Voicemail Transcription service among your Microsoft365 mailboxes.

Use Case

Suppose your organization has 1000 Microsoft365 mailboxes, but many are meeting room or group mailboxes, and you really only have 200 employees. You can purchase 200 Nexiwave Float Licenses and share among your 1000 Microsoft365 mailboxes. Each day, Nexiwave will allow up to 200 mailboxes to use Nexiwave Voicemail Transcription service.

Pre-requisite

  • You are using Microsoft365 as your email service provider.
  • You have signed up a Nexiwave subscription plan.

How

  1. Log into your Nexiwave account and go to Nexiwave Microsoft365 page.
  2. Authorize the Nexiwave Microsoft365 App (if not yet done).
  3. Configure the number of Float Licenses in "Step 2: Float License" section.

Q & A

  • How much does it cost? Each float license costs the same as a regular Pay-By-Mailbox pricing.
  • How long will each float license be reserved? Each user will automatically reserve a float license for a day.
  • Do I still need to add our mailboxes in the Sub-Accounts section? Comparing to Float License, Sub-Accounts represent "reserved" licenses, eg, mailboxes listed in Sub-Accounts do not need to compete for a Float license. So, you do NOT need to add them in the Sub-Accounts, unless:
    • you want certain mailboxes to always have Nexiwave serive enabled (such as high volume help desk mailboxes);
    • or, the mailbox is not hosted by Microsoft365;
  • Why Nexiwave service does not work for some of our mailboxes? Some possible reasons:
    • The mailboxes are not hosted by Microsoft365.
    • The mailboxes are Microsoft365 group alias email.
    The solution would be: Add them in the Sub-Accounts page and configure to forward their voicemails sent to their Nexiwave custom email addresses.

What are Overage Purchases?

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How much does it cost?

Nexiwave offers serveral overage purchase plans. You can choose the pricing plan in your Nexiwave's Subscription page (see "Current Plan" section -> Overage Purchases).

I don't like it. How can I turn it off?

You can easily turn it off in your Nexiwave's Subscription page (see "Current Plan" section -> Overage Purchases).

If turned off, will we still receive the voicemail emails?

When overage purchase is turned off, Nexiwave will still send voicemail emails to you, except the transcription field just contains "Voicemail transcription limit reached ...", with the audio file attached. You can still listen the attached audio file for the voicemail.

Many mobile carriers have strict content access control, many users have reported not able to receive SMS text messages.

How to Resolve?

All carriers offers email-to-sms gateway service. To use your carrier's service, please use your carrier's email-to-sms email address in your Nexiwave sub-account page.

Example

For example, if you have a T-Mobile phone number 617-111-2222, you can enrol this Sub-Account: 617111222@tmomail.net.

Email-to-SMS Gateway List

Please find your carriers email-to-sms gateway info below:

Carrier Gateway
AT&T txt.att.net
Verizon vtext.com
Verizon PCSmyvzw.com
Verizon Pagersmyairmail.com
Verizon (MMS)vzwpix.com
T-Mobile tmomail.net
3 River Wirelesssms.3rivers.net
7-11 Speakout (GSM)cingularme.com
Advantage Communicationsadvantagepaging.com
Airtel Wirelesssms.airtelmontana.com
AirVoicemmode.com
Airtouch Pagersairtouch.net
Airtouch Pagersairtouchpaging.com
Airtouch Pagersalphapage.airtouch.com
Airtouch Pagersmyairmail.com
Alaska Communications Systemsmsg.acsalaska.com
AllTelmessage.alltel.com
Alltel PCSmessage.alltel.com
Alltelalltelmessage.com
Ameritech Pagingpageapi.com
Arch Pagers (PageNet)archwireless.net
Arch Pagers (PageNet)epage.arch.com
AT&T (MMS)mms.att.net
AT&T Enterprise Pagingpage.att.net
Bell South (Blackberry)bellsouthtips.com
Bell South Mobilityblsdcs.net
Bell Southblsdcs.net
Bell Southsms.bellsouth.com
Bell Southwireless.bellsouth.com
Bluegrass Cellularsms.bluecell.com
Boost Mobilemyboostmobile.com
Boostmyboostmobile.com
CallPlusmmode.com
Carolina Mobile Communicationscmcpaging.com
Cellular One East Coastphone.cellone.net
Cellular One PCSpaging.cellone-sf.com
Cellular One South Westswmsg.com
Cellular One Westmycellone.com
Cellular Onemessage.cellone-sf.com
Cellular Onemobile.celloneusa.com
Cellular Onesbcemail.com
Cellular Southcsouth1.com
Centennialcwemail.com
Central Vermont Communicationscvcpaging.com
CenturyTelmessaging.centurytel.net
Cingular (GSM)cingularme.com
Cingular (TDMA)mmode.com
Cingular Wirelessmobile.mycingular.net
Cingularcingularme.com
Communication Specialistspageme.comspeco.net
Cook Pagingcookmail.com
Corr Wireless Communicationscorrwireless.net
Cricketsms.mycricket.com
Cricketmms.mycricket.com
Dobson Communications Corporationmobile.dobson.net
Dobson-Alex Wireless / Dobson-Cellular Onemobile.cellularone.com
Edge Wirelesssms.edgewireless.com
GCS Pagingwebpager.us
GTEgte.pagegate.net
GTEmessagealert.com
Galaxy Corporationsendabeep.net
Google Fimsg.fi.google.com
GrayLink / Porta-Phoneepage.porta-phone.com
Heliomyhelio.com
Houston Cellulartext.houstoncellular.net
Illinois Valley Cellularivctext.com
Inland Cellular Telephoneinlandlink.com
JSM Tele-Pagejsmtel.com
Lauttamus Communicatione-page.net
MCI Phonemci.com
MCIpagemci.com
Metro PCSmetropcs.sms.us
Metro PCSmymetropcs.com
MetroPCSmymetropcs.com
Metrocall 2-waymy2way.com
Metrocallpage.metrocall.com
Midwest Wirelessclearlydigital.com
Mobilecom PApage.mobilcom.net
Mobilfonepage.mobilfone.com
MobiPCSmobipcs.net
Morris Wirelessbeepone.net
NPI Wirelessnpiwireless.com
Nextelmessaging.nextel.com
Nextelpage.nextel.com
Ntelospcs.ntelos.com
Omnipointomnipoint.com
Omnipointomnipointpcs.com
OnlineBeeponlinebeep.net
PCS Onepcsone.net
Pacific Bellpacbellpcs.net
PageMartpagemart.net
PageOne NorthWestpage1nw.com
Pioneer / Enid Cellularmsg.pioneerenidcellular.com
Price Communicationsmobilecell1se.com
ProPagepage.propage.net
Public Service Cellularsms.pscel.com
Qualcommpager.qualcomm.com
Qwestqwestmp.com
RAM Pageram-page.com
ST Pagingpage.stpaging.com
Safaricomsafaricomsms.com
Satelindo GSMsatelindogsm.com
Satellinkmobiletelephonenumber.pageme@satellink.net
Simple Freedomtext.simplefreedom.net
Skytel Pagersemail.skytel.com
Skytel Pagersskytel.com
Smart Telecommysmart.mymobile.ph
Southern LINCpage.southernlinc.com
Southwestern Bellemail.swbw.com
Sprint PCSmessaging.sprintpcs.com
Sprint PCS (MMS)pm.sprint.com
Sprintsprintpaging.com
SunComtms.suncom.com
Surewest Communicationsmobile.surewest.com
TIMtimnet.com
TSR Wirelessalphame.com
TSR Wirelessbeep.com
Teletouchpageme.teletouch.com
Telusmsg.telus.com
The Indiana Paging Copager.tdspager.com
Tritontms.suncom.com
US Cellularemail.uscc.net
US Cellular (MMS)mms.uscc.net
USA Mobilitymobilecomm.net
Unicelutext.com
Virgin Mobilevmobl.com
Virgin Mobilevxtras.com
WebLink Wirelesspagemart.net
West Central Wirelesssms.wcc.net
Western Wirelesscellularonewest.com
Wyndtellwyndtell.com
Credit: avtech.com

Nexiwave service is both US HIPAA Compliant and Canada's PHIPA Compliant.

As regarding to the question of "whether US laws allow HIPAA service be done in Canada?", the answer is absolutely YES. The US Department of Health Guidance on HIPAA & Cloud Computing clearly states:

9. Do the HIPAA Rules allow a covered entity or business associate to use a CSP that stores ePHI on servers outside of the United States?
Yes, provided the covered entity (or business associate) enters into a business associate agreement (BAA) with the CSP and otherwise complies with the applicable requirements of the HIPAA Rules. ...

For more info, please see this guidance from US Department of Health.

Nexiwave experienced a rare email delivery delay issue to Microsoft 365 hosted mailboxes between 2AM EDT March 30, 2022 to approximately 1PM EDT March 31, 2022.

What happened:

  • One of our customers enrolled a new system to our service. This system had previously accumulated relatively large amount of internal alert emails (with destination to a single Microsoft 365 mailbox), in deferred state.
  • Our throttling threshold was too relaxed comparing to Microsoft 365 throttle threshold. Even though these deferred emails were destined to a single Microsoft 365 mailbox, Microsoft 365 flagged our IP in 2AM March 30, 2022 and would only allow a very small amount of traffic. Nexiwave email deliveries to Microsoft 365 mailboxes were delayed (though no emails were lost).

Actions Taken:

  • We took immediate action on March 30, 2022 and tuned a much more strict threshold for this customer.
  • We also requested this customer to turn off routing those internal alert emails via Nexiwave.
  • After several repeated attempts to Microsoft 365 business support, Microsoft agreed to release our IP from their graylist on March 31, 2022. All delayed emails were successfully delivered after one hour of Microsoft's action.

Further Corrective Measures:

  • We plan to further study on our throttling practice against major email service providers.
  • We plan to add features so newly enrolled systems will automatically face much strict throttling threshold.

We thank you for your patience in this matter. We are confident that, with the measures listed above, this should not happen again.


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